Data Cleanup Resource Toolbox

1. Essential FERPA Information for GT Faculty and Staff Provided by the Registrar
• More GT FERPA Resources
  • http://www.registrar.gatech.edu/students/ferpa.php
  • http://www.registrar.gatech.edu/students/directory.php
• U.S. Department of Education FERPA web site
  • http://www.ed.gov/policy/gen/guid/fpco/index.html
2. Sample Spider Report To view an example of a spider report/log
3. Securely destroy sensitive and confidential documents using the on campus recycling service
4. Securely archive paper documents using the Library's archives and records management service
5. Office supplies To view discounts on useful supplies for Data Cleanup
6. Board of Regents Retention Guidelines View for information on Georgia Tech retention requirements.
7. GT Data Security Classification Handbook Use as a reference to become familiar with the classification of GT data and view helpful hints when using or accessing GT data.
8. GT Data Protection Safeguards This matrix was designed to clearly specify the controls and safeguards required for the Institute's four data categories.
9. Archives and Records Management Decision Tree Can assist in determining how to handle GT records for transferring and archiving
10. Spider-Sensitive Data Discovery Tool: Use to detect social security, credit card, and gtID numbers on your computer.
    • Spider for Windows - Download lastest copy of standalone client with GT customizations
    • Spider for Windows - Registry file containing GT specific customizations
    • Spider for Windows - Log Viewer
    • Spider for Mac OS X (All Versions)- Linux Spider compiled for Mac OS X with latest GT config file.
    • Spider for Mac OS X (10.5 on Intel) - Linux Spider compiled for Mac OS X (10.5 Intel) with latest GT config file.
    • Spider for Linux - (GT modified)
    • Spider for Ubuntu - Required package list when building.
11. Eraser for Windows use to delete sensitive information so it cannot be retrieved. This links to a PDF file which explains the procedure and how to download the Eraser program. You will not erase anything by clicking on this link.
12. Securely Delete using Delete for Windows to delete sensitive information so it cannot be retrieved. This links to a pdf file which explains the procedure and how to download the SDelete program for Windows. You will not erase anything by clicking on this link.

Note 1: Both Eraser and SDelete will electronically shred files in your Trash and will wipe the free space on your hard drive. Eraser can also be programmed to run on a schedule.

Note 2: If you are not comfortable using command line functions you should use the Eraser program instead of SDelete. Both will electronically shred files in your Trash and will wipe the free space on your hard drive.

Securely Delete files on your Mac This links to a pdf file which explains how to delete sensitive information so it cannot be retrieved. The ability do do this is already on the Mac, there is no software to download. You will not erase anything by clicking on this link.

Have a suggestion on a useful tool or service that is not listed, e-mail us at datacleanup@gatech.edu